Resignation Letter Builder
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Typically 2 weeks from today, but check your contract
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How to Write a Professional Resignation Letter
Leaving a job gracefully is just as important as making a good first impression. A well-written resignation letter helps maintain professional relationships and protects your reputation.
Why a Formal Letter Matters
Even if you've already discussed your resignation verbally, a written letter creates an official record. It protects both you and your employer, clarifies your last day, and demonstrates professionalism that can lead to positive references.
Maintaining Relationships
Your industry is smaller than you think. A graceful exit preserves relationships with colleagues who may become future references, clients, or even employers. Never burn bridges, regardless of your reasons for leaving.
Standard Notice Period
The standard notice period is two weeks, but this varies by role, seniority, and industry. Senior positions may require 30 days or more. Always check your employment contract for specific requirements.
Choosing the Right Tone
Our builder offers three tone options: Formal for traditional workplaces, Warm when you have close relationships, and Brief for straightforward departures. Choose based on your company culture.
What to Include in Your Resignation Letter
- Clear statement of resignation — State that you are resigning from your position.
- Your last working day — Be specific about your final date to avoid confusion.
- Expression of gratitude — Thank your employer for the opportunities you've had.
- Offer to help transition — Show willingness to train your replacement or document processes.
- Professional closing — End on a positive note about your time at the company.
What NOT to Include
- • Negative comments about your employer, colleagues, or the company
- • Detailed reasons for leaving (keep it brief or omit entirely)
- • Complaints about salary, management, or working conditions
- • Information about your new job or employer
- • Emotional language or unprofessional tone
Ready to create your resignation letter? Fill in your details in the form above, choose your preferred tone, and download a professionally formatted PDF instantly.